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Refunds Policy

There may be times where you will need to request a refund from Elizabethtown College. They are:

Due to a credit balance:
If a credit balance occurs on a student account, a student may formally request a refund of the credit balance. Refunds are available to students after financial aid has been finalized and the student account shows a credit balance. All bookstore and miscellaneous fees will be deducted before the refund is processed.

Refund request forms are available in the Business Office. Checks are issued on Friday for valid requests received by 8:30 a.m. on Wednesday and are sent to the address the student requests. Students who wish to pick up their checks in the Business Office may do so after 9:00 a.m. Friday morning.

Due to a withdrawal from school

 

Withdrawal Policy

Fall and Spring Semesters

Institutional Refund Policy

Notice of withdrawal for medical reasons must be processed through Student Wellness. Students must complete the necessary medical withdrawal paperwork located: http://www.etown.edu/offices/counseling/forms.aspx.

Notice of withdrawal for non-medical reasons must be given in writing to Academic Advising, which can be contacted at 717-361-1415.

The effective date of calculating refunds is the date of acceptance of a written notice of voluntary withdrawal by Counseling Services. Failure to provide notice of withdrawal will result in an unofficial withdrawal. The College withholds refunds and transcripts until an official withdrawal has been obtained.

If withdrawal occurs within the three weeks prior to opening day in either semester, a resident student is liable for a $150 room penalty in addition to the pre-registration or matriculation deposit.

If a student withdraws, changes credit hours and/or room and meal plan status after the beginning of the semester, the student is obligated to pay actual room and meals used to the date of withdrawal, plus 25% of the unused room and meal plan charges. Tuition refunds are calculated on the following basis:

First week of classes.....................................75%

Second through third week of classes.............50%

Fourth week of classes..................................25%

Beginning of fifth week of classes.....................0%

Refunds of tuition and room and meal plan charges for withdrawal due to medical reasons are pro-rated to the date of withdrawal. Students who are dismissed or suspended from the College are refunded tuition charges according to the standard policy (see above); meal plan charges are pro-rated to the date of dismissal or suspension and a 25% surcharge of the unused meal plan is assessed; no room refunds are granted under these circumstances.

Refunds for currently enrolled students must be requested in writing.

Financial Aid adjustments will be made according to the above refund policy in conjunction with applicable federal refund regulations under the Higher Education Act of 1998 (HEA98). Please refer to your academic catalog or student handbook for information about these refund and repayment policies or contact the Business Office.

May Term

Institutional Refund Policy

Tuition refunds for the May term are calculated on the following basis:

Withdrawal before the first class .......................................................100%

Withdrawal within 48 hours after the first course meeting ..................80%

Withdrawal after the first 48 hours after the first course meeting..........0%

Online Summer Session

Institutional Refund Policy

Tuition refunds for the online summer session are calculated on the following basis:

Withdrawal before the first class .......................................................100%

Withdrawal during the first week of the course ..................................75%

Withdrawal during the second week of the course .............................25%

Withdrawal after the second week of the first course meeting.............0%

Return of Federal Student Aid*

The Department of Education, under HEA98, Public Law 105-244 stipulates the way funds paid toward a student's education are to be handled when a recipient of the Student Financial Aid (SFA) Program funds withdraws from school.

A statutory schedule is used to determine the amount of SFA Program funds a student has earned when he or she ceases attendance based on the period the student was in attendance.

Up through the 60% point in each payment period or period of enrollment, a pro rata schedule is used to determine how much SFA Program funds the student has earned at the time of withdrawal. After the 60% point in the payment period or period of enrollment, a student has earned 100% of the SFA Program funds.

In general, the Amendments require that if a recipient of SFA Program assistance withdraws from a school during a payment period or a period of enrollment in which the recipient began attendance, the school must calculate the amount of SFA Program assistance the student did not earn and those funds must be returned.

The percentage earned is one of the following:

• If the day the student withdrew occurs on or before the student completed 60% of the payment period or period of enrollment for which the assistance was awarded, the percentage earned is equal to the percentage of the payment period or period of enrollment for which assistance was awarded that was completed.

• If the day the student withdrew occurs after the student has completed 60% of the payment period or period of enrollment, the percentage earned is 100%.

The percentage and amount not earned is the complement of the percentage of SFA Program assistance earned multiplied by the total amount of SFA assistance that was disbursed (and that could have been disbursed) to the student, or on the student's behalf, for the payment period or period of enrollment, as of the day the student withdrew.

For credit hour institutions, the percentage of the payment period or period of enrollment completed is the total number of calendar days in the payment period or period of enrollment for which the assistance is awarded divided into the number of calendar days completed in that period, as of the day the student withdrew.

If the student receives less SFA Program assistance than the amount earned, the school must comply with the procedures for late disbursement specified by the Department in regulations. If the student receives more SFA Program assistance than the amount earned, the school, or the student, or both, must return the unearned funds as required, and in the order specified.

The school must return the lesser of:

• The amount of SFA Program funds that the student does not earn; or

• The amount of institutional costs that the student incurred for the payment period or period of enrollment multiplied by the percentage of funds that was not earned.

The student (or parent, if a Federal PLUS loan) must return or repay, as appropriate, the remaining unearned SFA Program grant and loan funds. However, a student is not required to return 50% of the grant assistance received by the student that it is the responsibility of the student to repay.

The student (or parent, if a Federal PLUS loan) must return the unearned funds for which they are responsible to loan programs in accordance with the terms of the loan, and to grant programs as an overpayment. Grant overpayments are subject to repayment arrangements satisfactory to the school, or overpayment collection procedures prescribed by the Secretary of the Department of Education.

SFA Program funds for the payment period or period of enrollment for which a return of funds is required must be returned in the following order:

• Unsubsidized Federal Stafford Loans

• Subsidized Federal Stafford Loans

• Perkins Loans

• Federal PLUS loans

• Federal PELL grants

• Federal Supplemental Educational Opportunity Grants

• Other assistance under Title IV regulations

 *Source: 1999-2000 Student Financial Aid Handbook

 

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