Hybrid Events
Hybrid events include both a virtual and an in-person format. You could have five people socially distanced in one location, while broadcasting to a wider audience on Zoom.
Guides on scheduling hybrid events in 25Live can be found here.
Individuals planning to host a hybrid event, must submit (2) forms in order to hold their event.
The first form is the Event Pre-Approval Form, which must be filled out and submitted as an attachment in the initial 25Live request. This form is intended for event planners to provide as much detailed information as possible on how they plan to put the health and safety of their event attendees first and foremost in their event planning efforts.
The second form is the Event Contact Form, which must be submitted twice. 48 hours before the event is set to take place, the event contact must provide a list of names and contact information of those who are expected to attend the event in-person to the Scheduling Office. Understanding that guests may decide to show up to an in-person event, the form should then be submitted a second time within 24 hours after the event has completed of the name and contact information of those who physically attended the event (including any faculty, staff or student workers). This information will not be made public, and will only be used for contact tracing purposes. Those individuals who attend virtually, do not need to be listed on the form.
Similarly to the virtual format, you can use the description box in your 25Live reservation to give details like Zoom links, RSVP information, and more:
In-Person Events
An in-person event is defined as any planned or spontaneous gathering of individuals, indoors or outdoors, where any portion of the event will be held on campus owned property. Outdoor events are highly encouraged, as COVID-19 spreads more easily indoors than outdoors. Though being outdoors does not prevent the transmission of COVID-19 from one person to another, it does reduce the risk of such transmission. We have many outdoor spaces available for reservations.
Guides on scheduling in-person events in 25Live can be found here.
Individuals planning to host an in-person event, must submit (2) forms in order to hold their event.
The first form is the Event Pre-Approval Form, which must be filled out and submitted as an attachment in the initial 25Live request. This form is intended for event planners to provide as much detailed information as possible on how they plan to put the health and safety of their event attendees first and foremost in their event planning efforts.
The second form is the Event Contact Form, which must be submitted twice. 48 hours before the event is set to take place, the event contact must provide a list of names and contact information of those who are expected to attend the event to the Scheduling Office. Understanding that guests may decide to show up to an in-person event, the form should then be submitted a second time within 24 hours after the event has completed of the name and contact information of those who physically attended the event (including any faculty, staff or student workers). This information will not be made public, and will only be used for contact tracing purposes.
